What makes companies succeed or fail miserably? It is ultimately the employees in the companies which carry out the functions required by the management and facilitate the execution of business. Companies today are fast realizing importance of employees and how their productivity determines the profitability of a business. Thus, companies are adopting time and attendance programs to ensure productivity of employees.
What makes an employee productive? The basic traits of employees that companies require for productivity are honesty, punctuality and hard work. All these factors can be determined or measured by the use of time and attendance programs. With the implementation of time and attendance monitoring procedures, the employees are made aware of the fact that the company takes its business seriously and has strict policies regarding time and attendance that every employee of the company is expected to follow.
The fact is, not every employee takes the time and attendance policies seriously and not every employee takes his/her work seriously. There exists a common problem of buddy punching in companies that track time and attendance through punching cards. Buddy punching is detrimental for the company as it means the employee is not working as stated and thus is costing the company unnecessary money. But with the use of proper time and attendance programs, the issue of buddy punching is eradicated or at least extensively decreased.
Time and attendance programs is made effective through use of facilitating systems like biometric clocks like hand scanners and fingerprint scanners. The use of such systems along with time and attendance programs make sure the employees are rightly identified based on the employee information in the database. After identification, the employee’s time of arrival and time of exit is automatically entered into the main database and matched with the actual work hours of the employee.
The proper process of identification makes it impossible for employees to enter fabricated time of arrival and departure. Furthermore it drastically reduces, if not completely eliminates, the possibility of buddy punching. With the proper input of the right time and attendance, the management can identify the individuals who are arriving late, leaving early or not coming for work regularly.
Another feature of time and attendance program is the ability to effectively assist in project management. Like mentioned before, the program tracks time and attendance which helps the manager identify the employees who are efficiently working on the assigned project. The task completion time and the hours worked by each employee on a certain task related to the project is all monitored, thus the project manger can easily determine who the productive workers are and who the slackers are.
Moreover, the time and attendance program also monitors the break time of the employees. If the employees take a break from their work for more than the allowed time, the system automatically tracks and reports to the appropriate management. Conclusively, time and attendance programs with proper implementation assist the company managers in identifying slackers and appropriately reprimanding them.
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