Posts Tagged time & attendance systems
Bringing Smiles Everywhere with Time & Attendance System
Posted by admin in Time and Attendance Systems on October 24, 2011
If you are a manager of a very profitable company then when would you actually smile? It is positive that you would smile when the graph of sales of your product is increasing or when your most valuable asset that is your employees are the main contributors of this increase. The increase in sales of the company definitely makes profits for it but the actual success story that is behind this tremendous success is actually the contribution of employees in the form of increased productivity. A company no matter how successful it is would be nothing without its workforce and similarly the workforce would be nothing without the company they are working for. However the true success of the company depends upon one thing and that is how serious the company and its employees are about their productivity?
time & attendance system
To increase productivity of both the company as well as of its employees many management scholars have given a lot of theories but the most fundamental theory given by almost everyone is that success comes to those who waits for none. Means to say that those who sit idle and do nothing can not gain anything in life. So in order to be successful one must spend his/her precious time in wasteful activities.
To keep a check and on the idea on not waste your valuable time one can do effective time management. As effective time management would allow you to have a clear look on the most important priorities at hand. Now you do not have to make sacrifices for your family as now you can justly divide your 24 hours in the most righteous manner through time management while working on flexible hours.
Effective time management and allowing the employees to work as per their own convenience created many problems and hindrances for the successful companies who adopted this technique. However in the longer run the technique was quite effective. The major hindrance was to keep track of the employees because initially the time and attendance was working on manual basis. This encouraged many fraudulent time keeping records and buddy punching. So soon to keep track of what employees are doing at the moment these successful companies have installed the most modern and most exquisite time and attendance softwares and programs into their attendance system. Now with the help of these softwares the company is not able to record attendance of its employees but is also able to schedule their work and assign the right person for the right job and makes sure that the right person is delivering quality of work at the right time.
Now the companies do not worry at all and the management of the company smile whole day because the new and exquisite time & attendance system works on either biometrics of the employees or on the bar code on the employees’ identity card. However entering data using employees’ identity card encouraged many fraudulent cases so the companies decided to install biometrics technology. In which the employees’ time and attendance data would be entered to the time & attendance system using employees’ facial, hand prints or finger prints because they are unique to every person. So now do not worry and smile every time when you see an increase in productivity of the company as well as of the employees.
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Everything in Right Order at your Workplace Made Easy with Time and Attendance Programs
Posted by admin in Time and Attendance Programs on October 20, 2011
If you are a manger of a very company then what would be the most important thing to you? Surely the most significant factor or more correctly the center of your attraction and your reason of doing business would be customers and not only customers rather satisfied and happy customers. But at this point you would be saying that it is not easy as it seems because it requires a great deal of effort not only on your account or your company’s management but also from your employees. You would also want that you do not waste your valuable retained earnings from your profits to be wasted in any form, shape and way.
time and attendance programs
Due to these vital reasons and to lessen the burden of human resource and accounts department specially payroll department many companies of the world are employing time and attendance systems in their esteem organizations. It is because of the fact that to these companies employees are as important as their customers because customers are those who bring business for the company and employees are the persons who do rather carryout that business for the company. So one cannot be neglected for the other and the convenience and delight of the employees is as valuable as the customers’ delight.
For this very reason the company is installing time and attendance systems because it is helpful in increasing productivity of the company in the form of increased productivity of the employees. Now the most definite question at the moment would be how this possible that just by installing a time and attendance system a company is able to make significant changes? It is because of the fact that the time and attendance system makes you to ensure that each and every employee contract is handled well thus enabling you to implement unlimited pay based rules. Secondly the system makes you to monitor closely the flexible working scheme and overtime management. Thirdly the employees are free to make leave request shifts swaps hours balance and enquiry of schedules more easily thus they are satisfied because now they do need to put forward their request files before their mangers for a very long time. Their request is processed within minutes.
On the contrary, the time and time ad attendance systems are making lives of the managers a living heaven on earth as now they can effectively get real time attendance status of their employees whenever they want and whenever they wish. Secondly the systems make them to have advanced system security and audit trail now no employees can escape or dodge their managers through buddy punching or fraudulent time keeping records. These days the software companies know very well that hoe important it is for mangers to have comprehensive management information is so for this purpose they have designed and developed softwares that help them to delve into reports and historical data enquiry management.
Moreover the time and attendance system enables the managers to have full control on absenteeism management of employees and a full range of coverage on data capture methods and techniques. So these days it is vital for almost every company to install variety of time and attendance programs so that the time and attendance programs can be for varied purposes thus fulfilling every need of managers and their employees.
A Blessing for All – Time and Attendance Software
Posted by admin in Time and Attendance Software on October 19, 2011
We all consider time as the most significant and vital element for success. We know that behind every successful man there are two most important things one is nonetheless hard work and the other one is time. Because wise men know that to truly make the best of the available opportunity at hand he/she must cash it at the right time only then it is fruitful otherwise it is useless to cry over spilt milk. To serve this purpose of effective
Time and attendance software
management many companies have developed a complete system of time and attendance. Many of us do not only depend on them but we also make our own time and attendance to wisely complete the schedule we device daily, weekly or on monthly basis.
To make our planning successful we have to manage our time well so that we do not have to repent afterwards. Time management not only makes us to complete our tasks and priorities on time but it is also important for personality enhancing and grooming because it is made very clear by our moms and that too at very early stages of our childhood that early to bed early to rise makes a man healthy wealthy and wise. So all those who want to be healthy wealthy and wise must give the due and utmost importance to time and attendance and to time management.
Time is not only a crucial to us but it is also a very vital factor of success for the companies in which we work. There success would be difficult and incomplete if they lost track of their valuable time. As time management is like a chain and a breakage and delay in the completion of tasks would incur them huge losses and that they cannot afford at any cost. So for their own convenience and for the convenience of their employees they have developed a complete and ample time and attendance system. This system not only helps companies in keeping track of their employees but it also helps their employees to keep track of their work and priorities because it has a built in software to just list the work and related tasks and by setting the required priority level it assigns and priorities he work accordingly for them.
One of the biggest advantages of time and attendance system is that it is also helpful in reducing the stress levels among employees because it makes it possible for them to complete work and tasks of high priority first. By completing the tasks that were due on high priority makes your life less stressful and happier and a happier lifestyle will make you healthy and wise. By completing the tasks on time you would be responsible and punctual in the eyes of your boss and your boss will be happy from you and will reward you, this would make you wealthy. So in this way our childhood advice given by our lovely mothers is achieved and thus a comprehensive and effective time management makes us what we want to be.
So far we have discussed how time and attendance system can do wonders to our life but we forgot to mention the heart of this system and that is time and attendance software. Without time and attendance software the system is nothing because it runs on these softwares. Like any other software such as Microsoft Office Adobe Photoshop acrobat reader etc these softwares are designed to make our work easier and is indeed a blessing for all of us.
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Scheduling tasks with the scheduling softwares:
Posted by admin in sceduling software on October 14, 2011
scheduling software
In contemporary times, a multi-talented person is worth more than a person who can do only one type of job and that is the reason why most employers often refer to their organization as having a “dynamic environment” as it demands the person working for them to encompass a variety of different skills and indeed dexterity to survive in such an organization. The second element that it requires is time management and that is perhaps more important than anything else due to the fact the proper time management leads to efficiency. Keeping that in mind, many organizations are now employing several time management tools to better manage their time so that they can profit out of it as time is equal to money. And this need leads us to the introduction of several scheduling software that helps the manager to assign certain task to individuals and making sure that they do not waste any time. These softwares are the reason why many organizations are now seeing obvious increase in their productivity.
So how do these softwares work and how do they contribute towards the success of any company? To start of with, these softwares are fed with the starting time of each and every task that is assigned to any person within the organization. The automated clock starts off the time and the task becomes in progress. The person to whom the task has been appointed also has a view of this software so that he can keep a track of his or her own time as well and correct himself or her every time when he feels that he or she is being a bit slow. This makes sure that you can adjust your working speed to make sure that you complete the task before the deadline. Needless to say, that the task completed before the deadline is preferred by managers rather then the task completed ON deadline. Furthermore, these softwares also make sure that if for reason, a particular person was assigned a job and he abandoned it for some reason in the middle of it, the software has the capability to reassign the same task to any other employee who is free without actually having to bother anyone. All this is done automatically to save time and indeed to make sure that the task is completed in time otherwise, had the software waited for someone else to adjust it, the task might have exceeded the deadline on which it is to complete.
To sum it all up, these new automated time and attendance systems that rely on different scheduling software are an effective way to establish a time efficient and time effective culture with in an organization that will manage time efficiently and make the most out of it as is the case with most organizations out there that have deployed this software into their working space and in seeing obvious results of them. The scheduling software on the other hand is a cost effective and cost saving technique that helps the manager to cut costs dramatically just be efficient scheduling different tasks to its employees.
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The dynamics of the new time and attendance automated systems:
Posted by admin in Time and Attendance on October 13, 2011
It is often said that time is tantamount to money, but on a close inspection of the day to day working of different successful organization, it is reveled that indeed that is the case. Time is indeed considered to be one of the most precious assets that any company can possess and indeed does poses. This is the reason why each year, different companies spend millions of dollars on making sure that their workings and operations are time efficient and indeed the employees or the workers that the organizations have are regular and punctual. As far as the process in concerned, it is without any shadow of doubt that the process can be streamlined by the installation of certain advanced equipments, but for an organization that relies solely on its employees or in other words, on human capital, making them more time efficient can be a troublesome task. To make them more time efficient, we need to make them be more punctual and regular as far as their job is concerned.
time and attendance
Having said that, punctuality and regularity is reflected by one’s attendance and the amount of time that he works hence by monitoring the attendance and the amount of time any employee work, we can monitor his dedication to the cause that is the company while at the same time, by helping the employee overcome his shortcomings as far as attendance and time is concerned, we can cultivate a culture in which a person will become more responsible and dedicated to the cause.
So what are the techniques that are being employed by managers to keep an eye on their employee’s time and attendance and indeed on the total working hours? Firstly, the use of automated attendance and time system has been introduced. This system is a fusion of two elements namely hardware and software. This new integrated system helps the manager to not only record data without any fault, but also it gives a chance to the manager to actually make some meaning out of that data by giving at his disposal certain analysis tools that are easily customizable and can vary from department to department depending upon the use. This is quite revolutionary in its own sense as it allows the manager to actually not only just record data but to also to gauge the performance of the employee in depth by the application of certain tools while at the same time, to carry out tasks such as different HR functions and Finance functions that otherwise would have used an expert but now, its just a click away. Secondly,Secondly, this time and attendance system is accurate without any flaws and there are no inconsistencies with it so it is reliable. Finally, the analysis and the reports of the analysis performed can be accessed remotely from any given location required that you have authorization.This means that you do not to be in the office all the time to keep an eye on your employee or the amount of hours he or she has worked today; you just need an internet connection.
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Why companies’ should use automated software for employee attendance tracking
Posted by admin in Employee Attendance Tracking on October 12, 2011
Employee attendance tracking system
Monitoring of employees all the time and storing their records manually can be a big trouble. Many companies use conventional way of storing data with orthodox help by using physical copies that are developed by pen and registers. But they are not much effective and time saving.
Employee attendance tracking systems are equivalent to employee time and attendance systems as these include day-to-day employee management tasks which may involve:
- Planning work hours
- Scheduling of employees
- Monitoring costs of projects
- Calculation of accrued benefits
The reduction of time slips and mistakes can be achieved by using this system thus it decreases the administrative issues. Some large companies where work schedules change according to demands, these systems are being used. The use of this system has greatly reduced the major issue “Buddy Punching” being faced by employers.
Another important fact that many automated software are available in the market that record data by using cyber space and there is no need of labor work and thus useful in understanding the beneficial trends of organization’s employees about the time they spend in the office. This software can provide a company with a complete record of employee attendance from remote location anywhere in the world. Managers can be informed directly through emails about any alarming situations. Even an employee is on vacation for some reason then employee will be sure of getting 100% accurate data and 0% tampering chance as far as this system is concerned. The software can also save salary expenses as there is no manual labor involved thus chances of errors are eliminated.
These new systems may provide various methods of managing part-time employees because it can cover the non-work schedules as lunch breaks, paid and unpaid time off and overtime. These systems show a complete list of absenteeism and allow for late punches. Many systems might use auditing and reporting tools as well as provide managers with a detailed sheet of information about their employees.
The use of these systems is not needed in those companies where employees know well that the business has to run properly and for profit only therefore they work hardly. Employees know they have to complete their tasks and meet deadlines so they would take time as needed and time off when possible in the tough schedule of the company. This can have a positive effect on employees as well as on managers but in some companies they require a deep and hard effort to manage the employee attendance.
Employee attendance tracking system is used in those organizations where employee’s numbers hit 25 or 50 because the intensity of the need increases with the size of the organization. Companies possessing more than 1000 employees purchase more complex and well organized systems that can manage complicated scheduling tasks which may include advanced labor planning and work availability schedules. Employee attendance tracking system which is in fact Time and Labor Management system is specifically designed for larger companies which perform more complicated functions.
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Why organizations are going for new time and attendance systems
Posted by admin in Time and Attendance Systems on October 9, 2011
Time is of the essential value for all successful organization these days and perhaps this is the reason why there so much money being spent in finding the right way to manage time efficiently. To better manage time, the organizations first need to understand the fact that an organizations that efficiently manages its time, has to start
time and attendance systems
of with its employees by making them aware of the fact that they should manage their time properly that will automatically translate in the success of the company which at the end of the day be beneficial for them as well. So how are organizations making sure that there employees are now not only honoring their attendance but at the same time they are also making sure that the work that they do whilst on job is of the highest order and indeed they actually work while during their working hour? There are a host of different techniques that different organizations are now adopting. Some them include the installation of different devices and scanners that automatically keeps a check on employees both time and attendance while at the same time, there are other organization that are using their innovative techniques of their own to make the most efficient use of their time. But which method is the more successful? For that we need to go back to old times. In the old days, time and attendance was kept by a certain clerk whose recording was bound to be full of errors when you consider the fact that there are so many employees in an organization and it would have been practically impossible for that clerk to keep an eye on every person.
This gave birth to the necessity to use technology rather than the human element to reduce errors and increase efficiency. But using devices to only RECORD time and attendance data was not enough. This is why a unique integrated technique was adopted that involved the traditional devices of recording the item and attendance while integrating it with different automated softwares. This made it now possible for organizations to not only record the attendance and time data, but also made it possible for them to perform different analysis on it. These analysis ranged from different HR functions while at the same time, now different Finance and indeed even Audit functions were also incorporated with in these softwares so that now, these softwares provided a panoramic view of the employee and make it easier for the manager to make decision that will not only benefit the organizations but will also increase the accountability factor.
These time and attendance systems have revolutionized the way managers use to control and indeed guide their employees but also now the employee can also monitor his or her own performance that is regularly updated on these time and attendance systems. While these systems are still in their infancy, but most of the big player in the market have already deployed it in their corporate arena for maximum benefits that they are getting.
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Introducing time tracking software to employees
Posted by admin in Time Tracking Software on June 1, 2011
What is the next most important thing after selection of the right time tracking software for the company? The answer is facilitating the employees to know and become familiar with the software. It is essential for proper implementation of the software within the company to have the employees, who are the main users of the software, to be comfortable and accepting of the software. What leads to employee resistance is indeed overlooking the initial stage of introducing the software to the employees.
After the purchase of the software, it is the responsibility of the company management to inform the workforce about the change in company. Seminars and demonstrations should be provided to the employees for better understanding of the use of the software and help facilitate flexible adaptation to the change. It should also be kept into consideration that the understanding level and the learning speed and style of each member of the workforce is varied. Instead of assuming they will understand quickly based on the understanding of few of the employees is wrong. The company should facilitate feedback in order to make sure no employee is ignored or left to figure out the software on his own.
Handouts are a necessary element when introducing the time tracking software to all employees. Every department should provide each member of the company with a handout regarding the software which would help them further understand how the software works. The management should communicate with the workforce and make them aware of the fact that assistance is available if any kind of problem occurs.
Another important aspect that most companies forget is to make the employees aware of the advantages of time tracking. Without proper communication of the reasons for tracking employees’ time worked and the advantages of the time tracing software, the employees will just assume the implementation of the software is just to facilitate the management in better keeping a strict eye on the employees. This would lead to employee de-motivation as they would feel the company does not trust them and also, the tracking would make the employees feel like they are in prison with the management invading their privacy at work.
What the employees should know is that tracking time not only helps the management but the employees as the diligent workers and the slackers are rightly identified and properly rewarded or punished according to their performance. Proper software to track time not only inculcates the value of time and punctuality but also reduces work stress as timely completion of tasks and projects is made possible. The automatic increase in employee productivity leads to the company being successful and more profitable which increases the employees’ chances of better pay or job growth. Time tracking software can be easily implemented if proper steps are taken keeping in mind the fact that employees need to be properly made aware of the functions, the needs and the advantages of the company using time tracking software.
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Don’t be fooled by fancy demos on employee scheduling software
Posted by admin in Employee Scheduling Software on May 31, 2011
Have you ever come across demos on popular social media sites like YouTube in which they tell you how to make your very own employee scheduling software in few easy steps? Those videos do make it all look so easy, but the truth is it is not. Firstly, it should be understood that these videos which are usually of 5 to 10 minutes only show the aspect of creating the basic employee scheduling software. What they do not show is how time consuming and confusing it all can be such software is made for large companies or even small companies with various kinds of employees working from full time to part time.
Secondly, the video does not capture the exact time taken to create the employee scheduling software. There are very few, if any, individual who will be able to make such a software on the first go and that too in 5 to 10 minutes. If it were that easy, there would not have been professional software developers selling such software. Moreover, usually managers do not have the time or the expertise in the field of software development to make the perfect kind of scheduling software for the company.
Employee scheduling software which are developed by professionals usually have features which a normal manager can not include. These additional features allow for the company to better organize and coordination business transactions. What these demos also do not show is how well the software that they develop facilitate them or the companies which will make use of such software. Usually every company has different needs and requirements when it comes to employee scheduling and such basic software are usually not one size fit all.
Furthermore, developing the software yourself is not only a waste of time but it is also a waste of money. The manager might have to hire or ask for additional support to help develop the software. The number of extra hours worked, the number of trials made, and the cost associated with possible failure of the software adds to the financial burden of the company. One would ask why any company would opt developing the software themselves when there are employee scheduling software, tested and certified, which are readily available and probably would cost a lot less.
Conclusively, it is not smart to be fooled by the demos that are put up by people showing how easy it is to make your very own employee scheduling software with all the features which you can personally customize. Such videos only aim at exaggerating the easiness of software development, completely ignoring the time and cost that would be associated when managers start developing one for their companies with a huge employee base. Instead of taking on such a risk of developing a software which might not even fully facilitate the company in coordinating, it is better to just purchase an already developed employee scheduling software from a reliable source.
Is inexpensive time tracking software worth it?
Posted by admin in Time Tracking Software on May 30, 2011
Time tracking software come in various shapes and sizes to cater to the varying needs of every kind of business and company. The main reason why companies today have adopted an automated time tracking system is because it saves time and cost associated with employee monitoring. Every company needs to keep track of the arrival and exit time of employees to verify if the required work hours have been completed so that these employees are being paid according to their work. Companies save thousands of dollars every year with the use of time tracking software as it helps in detecting buddy punching and ghost employees.
Buddy punching is a common practice where employees ask their colleagues to punch in their time cards when they themselves are not present. Ghost employees are those who just come to the office in order to enter their arrival and exit time without actually working during the hours. Now, the inexpensive time tracking software usually are developed for basic monitoring of employee time. They do not facilitate the use of biometric systems which usually help companies detect such issues related to employee time and attendance. Not that other software are extremely expensive, the comparatively cheaper versions obviously will have features according to the price paid for the software.
Most often, these inexpensive software promise efficient time tracking but in reality the fun
ctions are limited and the features that are provided by the software are not enough for proper monitoring of employees. Moreover, such software become quickly unpopular or outdated. Especially for large corporations which have various kinds of employees ranging from part time to contractual, it is not wise to purchase inexpensive time tracking software just to save some money.
The truth is, when buying a time tracking software which is right for the company, it is usually a one-time investment or at least a long-term one. It is not smart to miserly purchase a cheap software as the results would not be the same and the company would probably end up having to purchase another, more efficient software. So instead, it is wise to initially purchase a time tracking software which caters to the individual requirements of the company even if it is a bit expensive.
Time tracking is essential for companies if they want to be productive, efficient and successful. Proper time tracking software saves companies thousands of dollars each year, thus an initial investment in such software is worth it. Despite the fact that most companies initially purchase software which is inexpensive, thinking the basic features would be enough to monitor employees, but they soon realize the importance of better time tracking software which have features such as employee identification for more efficient tracking of employees. These relatively expensive software usually come with additional assistance for better implementation and smooth running of the software.