Workforce management is a new term that has come to companies and its employees to work more efficiently and productively and to do wonders that would astonish the world around them through the proficient and well organized use of time and workforce. Through this workforce management companies and its employees are collectively bringing the best for the company and for its employees as well.

Time and Attendance

Now the question arises what is this workforce management? Workforce Management is a complete system that is used by companies of almost all sizes from small to large and from large to multinational or conglomerate to record each and every minute of working hours of employees working to be paid on hourly wages or on fixed per hour wage rate. This method is also useful for companies who prepare their costs on the process of job costing as in it; it is a requirement for companies to make a complete record of the number of hours that have been spent to finish that task or job order. The wide use of workforce management is found in production factories where labor is working in shifts and on flexible working hours completing specific production orders on the desired time. A delay in completion of the orders is a loss not only for the company but also for its employees because this would delay the overall process of converting raw materials to finished goods and the selling of finished goods to earn profits and the distribution of these profits to pay the wages of the employees. So the company and each and every one in the company try to manage time sensibly to avoid incurring losses.

When the management style of workforce management came to the business world it created many problems and difficulties for the company especially for the accounts and human resource department because they would have to not only control the workforce but also have to record large volumes of data of how many hours each employee or labor unit has worked for the completion of specific order they have been working on. This resulted in payroll frauds and decrease of confidence of employees on the company and of company on the employee. To avoid this many mangers took assistance from software houses and thought of shifting the whole system of recording attendance data from manual to automatic because the automatic system is user friendly and the chances of errors are very few. As the automatic workforce management system records each and everything required by the accounts and human resource department through the use of barcode badges having complete information of the employee, biometrics using biosensors of hands fingerprints or facial, magnetic strip cards and touch screen. Now when ever the employee or labor unit enters or leaves the company he/she has to show his/her card or biometrics to the machine installed at the entrance of the company and then the doors of the company are opened or closed for them. So now when the employee or labor unit entered or left the company is recorded in the most efficient way and with confidence.

The data accumulated from the machine is then used by the accounts and human resource department at the time of payment of employees and labor unit. The time and attendance of the employees or labor unit is multiplied by the hourly wage rate and the daily, weekly or monthly wages are calculated. The time and attendance of the employees or labor unit is also used in calculating any bonus and benefits. So in this way through the use of modern technology many successful companies are improving their workforce management day by day to bring out the best for them and for their employees!

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• badge log used for attendance