Time and Attendance Software Central » Time Tracking Software

Basic Questions Regarding Time Tracking Software

admin — Thu, 18 Aug 2011 12:21:37 +0000

For a major company, time is equal to the profits that it can make from the market. For this reason many corporations take monitoring and tracking software seriously, since it allows them a specialized level of control over their workforce. Most of the time these programs are easy to understand and operate and they provide reports which are highly useful in employee and productivity analysis.

People often have some pressing questions to ask about time tracking software. Amongst the most common is regarding who’s doing the monitoring and recording of the data. This is natural because most people have grown up seeing their attendance being recorded and compiled in some manual fashion, which is why the advent of software confuses them. The fact of the matter is that these programs are installed onto a central computer connected to the office network. Every employee must access their workspaces through the software and only the main server has right to access and alter any options. This way, employee activities and durations are monitored on a live timescale.

Some also wonder which activities are actually recorded, given that these time tracking programs have several customizable options. Essentially, a time tracking software monitors all employee activity performed on the computer. This includes the time spent working with software related to the task as well as internet browsing history. Some software also offers the ability to log the applications launched by an employee as well as the names of documents accessed, in order to ensure that this individual is focused on his task. Based on this data, a manager evaluates how well an employee is contributing to the workplace and how productive he’s being. If an employee or a group is underperforming, it is the manager’s responsibility to take steps to correct the problems and bring everyone back up to speed.

Given the nature of these tracking software many employees feel threatened and scrutinized beyond their comfort threshold. These people believe that having a time tracking software installed in your office is the equivalent of spying software, which will infiltrate their privacy and could be used for unfair and illegal purposes. This is completely untrue; tracking software is made specifically to aid managers in monitoring the work environment and not spy on it. The capabilities of such software are restricted to prevent any infringement of personal space, and hence they lack keystroke logging and the ability to access email accounts and personal information. As stated earlier, only the server has the right of access. When you send an email or type a document, the manager will not be able to access and read the content that you are typing; he can only see the nature of the activity you are engaged in.

Time tracking software and scheduling software are two assets to a company. Through the data obtained from the time tracking software, a manager can use the scheduling software to create suitable work scenarios in advance, complete with the hours required to finish a particular task and the nature of the task as well. This way, office communication is improved and the workplace is able to accomplish more in less time. And at the end of the day, time is indeed money.

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Getting Time Tracking Software on the Go

admin — Wed, 17 Aug 2011 12:19:30 +0000

Time tracking software is generally thought to be something meant for only corporate use. This belief is not completely invalid; many companies, big and small, use such software to monitor their employee’s time habits. It helps eliminate buddy punching, decreases the cost of labor and increases accuracy of the business.

With the rapid advancement of technology as we know it, time tracking software is becoming increasingly portable. Given that the modern office setting is also changing, with many employees working from home or remote locations, the presence of portable time tracking programs is an asset. It reduces hassle of manually collecting information, the risk of error and allows greater work flexibility.

The portability race has gone so far that today employees can download a customized time tracking application onto their smartphones and use them to punch in their attendance regardless of location. For people with jobs that require going to remote locations frequently, these applications are a lifesaver, allowing them to communicate with headquarters easily. Because everyone has access to a smartphone, obtaining the applications is also not very hard, and the setup process is also smooth. Whether you are a construction worker, a field-based tradesperson or even a plumber, there are many advantages to obtaining such software on your phone.

Based on the workflow of the company, the mobile-based software can be customized to carry out any number of tasks. Not only will it track how much time the employee spent while at work, but also keep a record of the amount of time spent on lunch breaks and the likes. The main software located at headquarters can communicate with the mobile devices and maintain an updated record of each employee’s activities easily.

Because of advances in smartphone technology, employees can transmit data remotely from their phones to the office. Because of this, offices can keep track of an employee’s progress at work while at the same time keeping track of his productive time at work.

Some employees may think that there is no way their supervisor can know where they are, so they’ll try clocking in to work from their home and go back to sleep. However, the advantage of having portable time tracking software is that it incorporates the use of GPS. When you clock in, your phone immediately transmits your current location to the central database as well, enabling your manager to know exactly where you are at a given time. This reduces incidents of workplace defrauding, and ensures that the employees go to work as they should.

Most smartphones are capable of acting as biometric scanners owing to the in-built cameras. Through the use of these, the time tracking software ensures that each employee clocks himself in. with a reduction in the incidence of buddy punching, the time and attendance software at headquarters will be able to record all data more appropriately. This reduces the hassle when it comes to calculating amounts for salaries. Time and attendance software also helps in finding cases of excess absenteeism subsequently helps in weeding out inefficient workers. Time tracking software is a great way for employees to further prove their worth to the workplace.

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Efficient Performance Using A Time Tracking Software

admin — Thu, 14 Jul 2011 18:04:47 +0000

Time is of essential importance to all organizations in the world regardless of their size. This is reason why many organizations pay so much attention and stress on the proper usage of time which they consider their most valuable asset. Hence for the proper management of their most valuable asset namely time, they usually employ several different and various techniques to not only manage time efficiently but also effectively for maximum productivity.

One such technique to manage and keep a track of time of the employee is by the utilization of different automated software’s which not only record and keeps a track of time but also performs the necessary analysis needed such as salary preparation, total work hours, flexi timings, employee’s performance and many more depending upon the fact how the data is utilized.

These time tracking software’s can help you in many areas including both in offices and at home however they are most used in offices due to the fact that in offices, time is of essential importance. These software’s can perform comprehensive reports that can help you to categorize the most visited web pages that can help you to discover which employee spends how much time surfing and browsing the Internet, watching videos, chatting or doing something else with just the click of a button. These report can then help you decide the actual performance of the employee during office timings while also keeping a check on his or her internet usage to keep an eye on them so as to make sure that they are doing their work rather then using social media websites or other entertainment websites at the expense of the time which they should be utilizing for work which has to be their out most priority. With these software’s for tracking time, you can also do some scheduling and then remotely check online from any locations the current progress and status of the employee in terms of his or her application utilization in which for example if you have given a task that requires only a word processor but the tracking software’s shows that the maximum time is being utilized by internet browser, then you can be sure that the work will not be on time as the time allocation is not what is expected and the employee is not making efficient use of the time allocated to him or her for a particular task which should be his or her priority.

For these important reasons and many others, more and more organizations in particular giant conglomerates are slowly and gradually switching to time tracking software in order to keep a vigilant eye on the employee’s cyber whereabouts to access his or her performance and accordingly treat that particular employee and even help him or her in time allocations for future tasks. However some might argue that this time tracking software are a threat to one’s privacy, but experts will argue that the balance in the favor of these software’s are simply overwhelming to overlook.

And hence these time tracking software are used and utilized to their maximum these days to not only keep a track of time but also make the employee much more efficient and effective in day to day work that he undertakes and hence time tracking software are here to stay for a long time to come.

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Billable Hours and Time Tracking Software

admin — Mon, 04 Jul 2011 10:05:32 +0000

Accurate tracking of billable hours is an important aspect of salaries and compensation in organizations, whether it makes products or offers services. There are many different programs and software available that tracks time of employees. There is also specialized time tracking software available that offers a wide variety of features for the detailed calculation of salary for billable hours.

With the passage of time, as more and more contractual workers are coming into organizations in the form of freelancers and consultants as well as designers and others who offer their services on contractual basis, the need for a time tracking software has gone up. With use of such software, organizations can make sure that the payment is made in full.

As organizations become larger and the number of projects increases, it becomes more and more difficult to keep track of the hours worked of each employee. Through time tracking software, this becomes possible and can be done in an effective manner. Considering that tracking time is a very challenging and demanding task, use of software makes it simpler and less time consuming and tedious.

As many organizations today are service providers and serve a number of clients in a day, use of time tracking software makes a lot of sense in order to bring accuracy to the system. With the software, it becomes easier to charge the client the accurate amount for the duration of a service or consult.

With time tracking software, it becomes possible to bill hours and to keep track of the time for which the work is being done. The software has a clock that simply keeps track of the time on your computer while you are working. Many of the software also offer a web edition so that time can be tracked even when someone is in a remote location or does not have the software installed on the computer on which work is being done.

The web edition of the time tracking software enables the employees to track their time on the web. For every session pulled, the software makes a bill or invoice. There are different settings available for making the invoice and these can be done accordingly for unique working conditions.

Whether you have a large or small business, time tracking software can easily keep track of the work hours for you. For people who have their own small business and switch between clients quickly, the software works really well, just as well as for any large organization.

Time Tracking Software has many different features and these can be customized according to the kind of business and the nature of work done. Through Time Tracking Software, it becomes possible for compensation managers to easily calculate salary and compensation for a period of time, whether it is a month, a week or a day. The best thing about the software is that it is flexible and very responsive to unique business conditions and organizational attributes that vary from one to another.

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Is Time Tracking Software for you?

admin — Sat, 02 Jul 2011 09:55:14 +0000

When it comes to work and organizational effectiveness, efforts are made on part of the management to achieve that effectiveness, albeit a different method. In terms of employee job effectiveness, attendance and the number of hours worked is an important aspect of the concept of organizational management. In every organization, a different method is used for tracking employees’ time at work. Some use manual methods whole others use automated programs.

The automated programs used for the purpose of tracking employee time have become quite common in organizations lately. This is because of the numerous benefits that the software has to offer. There are many organizations that are using the software. The best thing about the software is that it offers a lot of flexibility.

Every organization is different in terms of its structure, culture, strategies, policies and leadership. These varying characteristics make each and every organization unique and distinct from the other one. These differences in the characteristics of the organizations also make the needs of each organization different from the others.

The larger the organization becomes in terms of operations and the number of employees, the harder it becomes for the management to keep manual records, as it becomes more tedious and time consuming. In addition, the likelihood of making errors also increases a great deal.

There are different kinds of time tracking software provided by different vendors. These have different features that work for different types of organizations. Whether you are part of a large organization or a small one, time tracking software offers the flexibility to customize the software.

There are many reasons that organizations choose to opt for software for tracking time. There are many that go for automation of employee time tracking because of the many benefits of the automation. The big drawback of using manual methods and payroll for keeping track of employee time is that it is expensive in terms of time and cost as well as workforce. This is more of a recordkeeping and administrative job and takes a lot of time. In addition, another drawback of the manual methods is that there are increased errors and these errors may sometimes cost organizations a lot.

If you are an organization that uses manual methods for keeping track of time and attendance and are facing difficulties and errors due to the methods, then time tracking software is the solution for you. In this regard, the purchase of the software can be considered as an investment.

Buying Time Tracking Software can be like an investment for you because there are a lot of long-term benefits that can be reaped from this. This is not just in terms of the efficiency and ease of tracking attendance, but through Time Tracking Software, organizations can have more informed management, with real time information as it happens. This makes problem solving easier for the management. All this ultimately leads to a more effective workforce that is satisfied from its job.

Time Management through Time Tracking Software

admin — Wed, 22 Jun 2011 14:47:14 +0000

The phenomenon of time management is such that it is becoming increasingly common and prevalent. This is true not only in case of individuals but also for organizations. Organizations today also arrange special trainings on time management for their employees. At an organizational level, it is highly important to manage time and understand and utilize its immense value.

Procrastination in organizations seems to be one of the most important issues in time management. This holds true for people in their personal as well as professional endeavors. The putting off of tasks till the last minute causes immense delays and if that task is a part of a big project, then the entire project is likely to get delayed because of the delay in one task.

Considering that procrastination seems to be the biggest of time management problems, organizations are using solutions so that this can be minimized as much as possible. For this purpose and for managing the time and attendance of employees in the organization, Time Tracking Software is used.

Through such software, it becomes possible for the organization to track the work hours of employees. Keeping a notice of these timings is important because this is the only way in which the organization can pay fairly for the hours worked in terms of salary and benefits. Employees are given deadlines for the completion of tasks and this tends to be a way to make the employees manage time effectively.

Through deadlines, the employees learn to recognize which tasks hold the highest priority and are urgent and hence should be completed first and foremost. When it comes to completing tasks, the key is the prioritization of the tasks and then performing them accordingly.

Once tasks are assigned to employees in the organization, it is up to the employee to prioritize and meet the deadline. Through time tracking software, the manager has a way of getting an insight into how a specific employee is managing his or her time and how much time is being spent. Whether or not an employee is taking a deadline seriously or not can also be reflected through the software.

By getting an insight into the time and attendance records through the software, the manager is able to get an idea as to how serious an employee is regarding a certain task and the job. In addition, the time management capabilities of the employee are also evident. In this way, a manager can tell whether an employee actually has problems with managing time effectively or is doing it on purpose.

Constantly monitoring employee time and work hours through Time Tracking Software enables managers to act proactively. When a manager finds that there is a gap between the ways the time should be managed and is being managed by the employee, the manager can take actions to remedy the problem. Through the Time Tracking software, managers can figure out the potential problems and arrange training or provide assistance for employees who are having problems managing time.

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Why Organizations Need Time Tracking Software

admin — Mon, 13 Jun 2011 14:50:47 +0000

In today’s organizations, the maximization of shareholder wealth through profitability is the biggest goal. This is achieved through achieving maximum productivity and efficiency and making the best of the resources. This also includes the human resource of an organization. In Performance Management Systems for employees, there are many critical elements that are integrated for best results. One of these is tracking employees’ time on the job.

There are many purposes that are served by tracking employee time. When it comes to managing the Human Resource in any organization, tracking time is essential. This is because, otherwise, it may just end up unnecessarily costing the organization. This is why; organizations and more particularly Human Resource Managers track employees’ absenteeism along with the vacations, medical leaves, and sick days and paid off time along with any flexible hours’ work. In this way, the exact compensation can be calculated for the employees.

Automated systems and software for the very purpose of tracking attendance and time saves the HR manager from keeping the record manually. Considering that time is money in today’s fast paced business world, there is a direct relationship between profitability and the time employees give to the organization. Other than that, it is also a fact that it is a legal requirement that the compensation for employees should be calculated through a schedule.

It is with the help of attendance tracking tools and software available that HR managers can view the job history and the compensation and salary for the hours worked. In this way, organizations using systems for tracking employee attendance can justify the salary and compensation on the basis of job history if need be. In addition, these systems also help in performance appraisal of employees by providing insight on performance based on work hours and absences.

These systems work in a way that all the employees are given their own password and when they log in, their work time tracked. Through these systems, organizations can also easily keep track of the schedules of any telecommuters who are working from home. Hence, determining their salary, and doing their performance appraisal becomes easier.

In the long term, it turns out to be very beneficial for organizations to be tracking attendance and employee timings. This is because the benefits offered by such software are immense. These not only help in maintaining and increasing efficiency, but also contribute towards reducing payroll costs.

Another great advantage of automating time tracking is that through automation, it becomes more accurate. Making the entire tracking process automated may be expensive as an initial investment. However, it does pay off in the end by eliminating the additional cost and resources required for entering data and then updating and monitoring it manually. There is also a lot less likelihood of errors occurring in case of automated systems for tracking time.

If one views the costs and the benefits of Time Tracking Software, the benefits outweigh the costs and the long-term benefits are huge. It is through the Time Tracking Software, that not only the time tracking becomes easy, but the performance appraisal also becomes more objective and accurate.

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Introducing time tracking software to employees

admin — Wed, 01 Jun 2011 17:54:44 +0000

What is the next most important thing after selection of the right time tracking software for the company? The answer is facilitating the employees to know and become familiar with the software. It is essential for proper implementation of the software within the company to have the employees, who are the main users of the software, to be comfortable and accepting of the software. What leads to employee resistance is indeed overlooking the initial stage of introducing the software to the employees.

After the purchase of the software, it is the responsibility of the company management to inform the workforce about the change in company. Seminars and demonstrations should be provided to the employees for better understanding of the use of the software and help facilitate flexible adaptation to the change. It should also be kept into consideration that the understanding level and the learning speed and style of each member of the workforce is varied. Instead of assuming they will understand quickly based on the understanding of few of the employees is wrong. The company should facilitate feedback in order to make sure no employee is ignored or left to figure out the software on his own.

Handouts are a necessary element when introducing the time tracking software to all employees. Every department should provide each member of the company with a handout regarding the software which would help them further understand how the software works. The management should communicate with the workforce and make them aware of the fact that assistance is available if any kind of problem occurs.

Another important aspect that most companies forget is to make the employees aware of the advantages of time tracking. Without proper communication of the reasons for tracking employees’ time worked and the advantages of the time tracing software, the employees will just assume the implementation of the software is just to facilitate the management in better keeping a strict eye on the employees. This would lead to employee de-motivation as they would feel the company does not trust them and also, the tracking would make the employees feel like they are in prison with the management invading their privacy at work.

What the employees should know is that tracking time not only helps the management but the employees as the diligent workers and the slackers are rightly identified and properly rewarded or punished according to their performance. Proper software to track time not only inculcates the value of time and punctuality but also reduces work stress as timely completion of tasks and projects is made possible. The automatic increase in employee productivity leads to the company being successful and more profitable which increases the employees’ chances of better pay or job growth. Time tracking software can be easily implemented if proper steps are taken keeping in mind the fact that employees need to be properly made aware of the functions, the needs and the advantages of the company using time tracking software.

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Is inexpensive time tracking software worth it?

admin — Mon, 30 May 2011 17:21:50 +0000

Time tracking software come in various shapes and sizes to cater to the varying needs of every kind of business and company. The main reason why companies today have adopted an automated time tracking system is because it saves time and cost associated with employee monitoring. Every company needs to keep track of the arrival and exit time of employees to verify if the required work hours have been completed so that these employees are being paid according to their work. Companies save thousands of dollars every year with the use of time tracking software as it helps in detecting buddy punching and ghost employees.

Buddy punching is a common practice where employees ask their colleagues to punch in their time cards when they themselves are not present. Ghost employees are those who just come to the office in order to enter their arrival and exit time without actually working during the hours. Now, the inexpensive time tracking software usually are developed for basic monitoring of employee time. They do not facilitate the use of biometric systems which usually help companies detect such issues related to employee time and attendance. Not that other software are extremely expensive, the comparatively cheaper versions obviously will have features according to the price paid for the software.

Most often, these inexpensive software promise efficient time tracking but in reality the fun

ctions are limited and the features that are provided by the software are not enough for proper monitoring of employees. Moreover, such software become quickly unpopular or outdated. Especially for large corporations which have various kinds of employees ranging from part time to contractual, it is not wise to purchase inexpensive time tracking software just to save some money.

The truth is, when buying a time tracking software which is right for the company, it is usually a one-time investment or at least a long-term one. It is not smart to miserly purchase a cheap software as the results would not be the same and the company would probably end up having to purchase another, more efficient software. So instead, it is wise to initially purchase a time tracking software which caters to the individual requirements of the company even if it is a bit expensive.

Time tracking is essential for companies if they want to be productive, efficient and successful. Proper time tracking software saves companies thousands of dollars each year, thus an initial investment in such software is worth it. Despite the fact that most companies initially purchase software which is inexpensive, thinking the basic features would be enough to monitor employees, but they soon realize the importance of better time tracking software which have features such as employee identification for more efficient tracking of employees. These relatively expensive software usually come with additional assistance for better implementation and smooth running of the software.

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Time tracking software helps everyone

admin — Sat, 14 May 2011 10:26:28 +0000

The main function of time tracking software is to efficiently monitor and maintain a record of the employees work hours. What the software does is that it identifies the employee and registers the arrival and departure time of each employee. It also tracks the time every employee takes as off as break. Even though most argue that the software just gives the company a way of keeping an eye on employees all the time and therefore, invades the privacy of the monitored employees. It is true that the software is used by big and small companies to efficiently and effectively supervise employee working hours, but the advantages extend not only to the management of these companies but to the employees as well.

In companies employees are mostly required to work in teams in order to complete a project or perform various tasks. The performance and punctuality of every member of the team is necessary for timely completion of tasks and projects. Unfortunately, there are sometimes unforeseen problems which hinder the completion of projects within the time frame given. One of the problems is due to employee slacking. In groups, sometimes there are employees who do not work as hard as others or prefer being free-riders and hardly put in hours to complete projects. Such an act by even one of the team member leads to project failure or delays. It also puts pressure and work load on other employees who are already putting in their share of work hours. The stress and the extra work load due to the inefficient and untimely working of the non-serious team member de-motivate the other workers who have to face the consequences. This is where time tracking software helps as it identifies the individuals who are not working the required hours and reprimand only those inefficient employees. Additionally, the employees who follow the work hour policies dutifully are rewarded for their performance.

Moreover, the time tracking software is known to have an impact on the personality of the employees, making them punctual and efficient. The importance of timely working is realized as coming to the office and leaving work on time results in less stress due to timely completion of projects and tasks.

With the employees, the management also clearly benefit from time tracking software. The software not only facilitates proper monitoring of work time but also helps implement work policies more powerfully. Furthermore, with the inculcation of importance of time within the personality of the employees, the companies are ensured of high employee performance with reduction in project failures or delays. Conclusively, time tracking software helps everyone not only the management of the company. With the implementation of time tracking software the companies can realize the importance of monitoring time and its resultant impact of company performance over all.