Archive for category Time and Attendance Systems
Time and Attendance Systems for Flexi Hours and Telecommuters
Posted by admin in Time and Attendance Systems on June 17, 2011
In today’s world, work has become of a nature that it is not just in the office anymore. There are virtual organizations and virtual offices as well as telecommuters who work from their homes and get the work accomplished.
Considering the advances in technology, there are no more issues of trust about whether or not someone will be working from home or not. Things have been simplified through automated systems that enable organizations to measure the hours that a telecommuter worked.
That fact that time and attendance for telecommuters can now be measured enables organizations to not only hire telecommuters, but also enables organizations to allow flexible hours to their employees. All this has become possible due to the advanced Time and attendance systems. As a result, organizations have simplified their structures and they are getting a lot of productivity and a good amount of work done, while incurring lesser costs.
For people who work a lot from their homes or locations other than the office, there are mobile devices and there are also computer systems that they can keep and which are connected to the network. In this way, they can log in to the system and their work hours are calculated on the basis of the log in time.
Time and Attendance Systems are designed to support flexible shifts, hence being able to track and manage diverse shift plans for employees. The greatest benefit these systems to the organization is that the system can measure the attendance and the hours worked and the HR managers can focus more on the management aspects related to the system, and working on the emerging indicators.
The era that we are entering now is that of the Cloud and things are even more virtually oriented and people from different parts of the world are connected to each other. It is through these advanced automated systems that it has become possible for employees to be connected to the organization even when in another country or in a remote location and while on business trips.
It is through the time and attendance systems that it has become possible for organizations to keep track of not only the core hours of work but also the credit hours, which are the hours in excess to the actual mandatory work hours.
The fact that work hours for the flexible hours and the telecommuters can now be measured through Time and Attendance Systems has made it possible for organizations to have more contractual workers. In addition, there is also the fact that when employees have the option of flexible hours, they can choose their own working hours on their convenience as long as they fulfil the quota. This leads towards increased productivity of these workers. Hence, this is another way through which Time and Attendance Systems contribute directly towards the productivity of the organization. This, in turn leads to better a more profitable organization, better HR systems and benefits for the organization and employees who are satisfied with their job.
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What to expect from time and attendance systems
Posted by admin in Time and Attendance Systems on May 26, 2011
Time and attendance systems come in different styles and packages. Some have additional features whiles others just have basic features. The main aim of such systems is to cater to the individual tracking needs of every company. Initially when implementing, the company might face few issues regarding the understanding of the system and there might be resistance towards the system as employees might not realize the importance and the purpose of the time and attendance systems. Regardless, there are various beneficial factors that the company implementing the system will witness.
Most importantly, the company will experience better productivity and efficiency as a whole. This is mainly due to the fact that the employees will become more diligent as they will be required to arrive and leave work on time. There will be less cases of buddy punching and ghost employees as there will be close monitoring of each and every employee. To facilitate better functioning and employee identification, there are biometric clocks which identify employees on basis of their individualistic physical characteristics. This leaves little room for employees indulging in acts such as fabricating attendance and inputting wrong time of arrival and departure.
Another thing that the companies can expect from time and attendance systems is the ability to facilitate the management in reducing cost. Because of additional features like payroll management, the management has to spend less extra hours working on tasks that can be done automatically with the system. Less work hours means less financial burden on the company as they would not have to pay extra to compensate for extra work. Moreover, as the system properly detects employees who are slacking and the payroll management feature takes into consideration the hours actually worked by employees and makes the payroll based on that without including the amount for the hours and days not worked. The basic elimination of buddy punching and ghost employees saves a company thousands of dollars every year.
Project and task completions are also positively impacted by the time and attendance systems. With employees abiding the office hours and coming to work on the required days, makes task and project completion faster. There is reduced stress on the employees as well and they learn the importance of punctuality which resultantly leads to better performance in regards to projects and tasks. These systems also help the management identify employees who are working efficiently on projects and tasks and those who are slacking and free riding. Management can effectively take action against such employees who are not serious in their work and reprimand them accordingly. This would also save the company the cost associated with project failures and delays.
Time and attendance systems impact the way the business is carried out within the company. Better resource allocation, efficient workforce, timely project and task completions and reduced costs are some aspects which the company can expect the time and attendance systems to work on for enhanced performance of the company.
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Are time & attendance systems worth the investment?
Posted by admin in Time and Attendance Systems on May 19, 2011
What would lack of monitoring of employee work lead to? What would lack of implementation of work policies result in? How would the company suffer if the employees are not working as efficiently and productively as they are required to? What would happen to the company if employees do not take their work seriously and indulge in absenteeism frequently? The answer to all these questions can be encapsulated in one word: Fail.
Time and attendance systems have benefits that extend to not only the company but to the employees and the management of the company. Time and attendance systems create a database of employee work information which is required by the management to keep track of employee performance. For example, the hours of work of each employee, the days required by each employee to work, the details regarding their paid vacation days, etc. The database also has the information which helps the system to properly identify each employee to improve working of the time and attendance system and tighten the security. Biometric time clocks are usually used for collecting identification information of every employee by means of hand scanning, retina scanning or fingerprint scanning. This extensive measure to ensure security and proper identification, reduce the chances of employees indulging in a crime commonly known in the business world as buddy punching. Buddy punching is when non-serious employees indulge in an act of requesting their colleagues to input or punch in their attendance or forge their arrival and exit time. By the use of time and attendance systems, this problem is eliminated, consequentially enhancing company efficiency and performance.
Time and attendance systems give the management a clear picture of how every employee is performing. The system can quickly, without any extra effort of the management, track employees who are slacking as it keeps a record of the arrival and the departure time or the start and end of break hours of each employee. Furthermore, time and attendance systems are being increasingly used for project management. The hours worked by each team member and the various tasks performed along with the time taken is monitored and recorded, giving the project managers to have a clear picture of how the project is coming along and who the major contributors are. Along with this, the managers can also identify the individuals who are free-riding and deteriorating team performance leading to project delays or failure.
Efficient time and attendance monitoring by the use of systems facilitate the companies in keeping a strict eye on employees. The implementation of time and attendance systems can better communicate the work policies and company objectives which would improve the attitude of employees towards work. The practice of punctuality and honesty is increased by the adopted of time and attendance systems which resultantly lead to the success and profitability of the company due to improved productivity of employees and cost-effective management methods of the company. Keeping all the above mentioned points in mind, time and attendance systems are without a doubt an investment worth making.
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Looking for a Time and Attendance System?
Posted by admin in Time and Attendance, Time and Attendance Programs, Time and Attendance Software, Time and Attendance Systems on May 16, 2011
Looking for a time and attendance system
If anyone is looking for a time and attendance system there is a great free site where you can enter your criteria into a Software Selection Tool and the site will rank the time and attendance products according to your criteria. All the leading time and attendance software vendors are on the site. Its timeandattendancecompare.com.
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Time & Attendance Systems in the Business Context
Posted by admin in Time and Attendance Systems on May 16, 2011
The aim of every business is profit maximization and growth. In order to guarantee profits and enhanced growth-driven performance, companies need to make efficient use of their resources, as the resources available to businesses are limited. The importance and necessity of time and attendance systems are being realized by businesses all cross the world. These systems not only serve as a medium for proper monitoring of employees, but also make sure the resources, namely time and money, are not being used on unproductive or unprofitable aspects of the business.
Time and attendance systems help keep track of the hours worked by the employees, the arrival and the exit time is properly registered and thus, the management is able to pay to the employees according to the hours worked. It reduces the chance of companies wasting money on paying employees without them working as per requirement. Furthermore, companies can reprimand or get rid of employees who are negatively contributing to the company and serving as a hindrance towards the productivity and profitability of the business. Companies, with the use of time and attendance system, can identify employees who are worth the cost associated with workforce.
Businesses can also save a lot of money with the use of time and attendance systems. Without the implementation of such systems within the company, extra resources and effort go into monitoring the workforce. There is paper work cost, maintenance cost and additionally payroll cost of the professionals hired to carry out the function of supervising. The work is not only arduous but it requires a lot of organization to properly identify the employees who are slacking or not performing up to mark. The time it takes to carry out this employee monitoring function also results in costing the company, as there is opportunity cost associated with the time wasted on performing such work.
The implementation of time and attendance system also benefits the company in properly communicating work policies and procedures. The importance of punctuality is realized and the workforce is made to practice and adopt the habit of being punctual. Proper communication of work policies makes it possible for companies to work towards success and profitability. The problem of buddy punching, which normally costs businesses more than thousands of dollars every year, is eliminated if not controlled with the proper implementation of time and attendance systems.
Conclusively, for businesses to prosper and realize profitability, time and attendance systems are essential. Though there might be resistance of employees towards implementation of such system, but with proper communication of the importance and benefits of time and attendance tracking, such issues can be resolved. Time and attendance systems can save companies a lot of money, resultantly improving the chances of profitability and allowing companies to invest their resources in profitable sectors of the business. All in all, time and attendance tracking through proper systems can help monitor the workforce and identify problems leading to business inefficiency.
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How do you find time & attendance systems?
Posted by admin in Time and Attendance Systems on May 15, 2011
Almost every organization needs a system which facilitate the management of the company in supervising the workings of the employees and keeping a record of the hours and days worked. Such systems not only help efficiently use the time and resources of the company but also in ensuring profitability and proper policy implementation. There are various types or organizations ranging from large corporations to small businesses. Evidently, the larger the company, the more the employees will be. Consequentially, the requirements of every organization when finding and purchasing time and attendance systems varies.
The appropriate time and attendance systems can be found from the market, software developers or internet. The best thing to do before purchasing is research. The different types of time and attendance systems, the most useful system for the company, the most easily implementable system, etc should be found out initially. Different similar companies using time and attendance systems should be observed and possibly surveyed. As there are a lot of types of systems to choose from, it is essential to be sure which type of system to purchase and implement which would be compliment the company strategies and objectives. Moreover, research should be conducted to determine the reliability of the developing companies of the time and attendance systems. It is safer to purchase known or well-established brands.
Time and attendance systems come equipped with basic as well as additional features which can be customized according to the requirements of the company implementing the system. Thus, the company needs to know what it wants and what it aims at doing with the implementation of the system within the company. For example, small companies just want basic features which help them keep track of employee attendance and worked time but large organizations might require additional features like payroll management. Time and attendance systems mostly come with machines which help identify the employees and make the system more efficient for the company. Hand scanner, fingerprint scanner, card reader and retina scanner are commonly used for employee identification. Companies should find out which identification machines should be used and would be readily accepted by the company workforce.
Furthermore, when talking about small and medium enterprises, usually the workforce is limited and they are only required to work within the company, thus, the time and attendance system adopted can be purchased from any market place or a software developer or retailer. But large companies, especially with the rising trend of outsourcing today, it is better to purchase time and attendance system online and implement a web-based time and attendance system. This helps large companies keep track of their employees even if they are not working within the company.
There are various web-sites which help find out about different time and attendance systems. These websites provide extensive details and information regarding the time and attendance systems to help companies decide on the best system according to the company needs and requirements.
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Time and Attendance Systems for Performance Monitoring
Posted by admin in Time and Attendance Systems on May 13, 2011
Employees are an integral component of any company, be it a large corporation or a small enterprise. The hours put in by the employees and their attitude towards work, resultantly determine the performance of the company. In this age of technology, every resourceful company is aware of and efficiently makes use of time and attendance systems. Time and attendance systems make it easy for the management to monitor the hours and the days worked by employees. Every successful company knows the importance and benefits of time and attendance systems within the organization and therefore, heavily relies on such systems to monitor the performance of employees.
Time and attendance systems make use of a database which has all of the employee work information for example the daily work hours, the works days, paid vacation days, etc. The database also has the information required by the system to properly identify each employee to further enhance the efficient working of the time and attendance system. Biometric time clocks are usually used for collecting identification information of every employee by means of hand scanning, retina scanning or fingerprint scanning. This reduces the chances of employees indulging in buddy punching. Buddy punching is a crime committed by non-serious or lazy employees who request their colleagues to input or punch in their attendance or forge their arrival and departure time. By the use of time and attendance systems, this problem is eliminated, consequentially enhancing company efficiency and performance.
Furthermore, employees are made aware of the fact that the company takes its time and attendance policies seriously by implementing time and attendance systems. It inculcates the value of time and punctuality. Moreover, employees, with the use of time and attendance, get accustomed to working on time and completing projects without delay. The system also increases accountability of employees as the management find out if the employee has been absent more than usual or not completing the required work hours.
Time and attendance systems give the management a clear picture of how e
very employee is performing. Obviously, with the tracking of the arrival and the departure time or tracking of break hours, the system can identify employees who are slacking. Time and attendance systems also facilitate in project management. The tracking of task completion and the hours worked by each employee is monitored and thus, project managers can quickly identify the individuals who are free-riding and deteriorating group performance. Additionally, the time and attendance systems can help managers in appropriately punishing or rewarding deserving employees. This increases employee motivation and encourages hard-work and punctuality.
Performance monitoring with means of time and attendance systems makes easy for the companies to know what exactly is going on and possibly eliminate any activity which can result in inefficiency of the company. Additionally, employees need time and attendance systems as well because it helps them practice punctuality and realize the importance of timely working.
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Just how beneficial are time and attendance systems?
Posted by admin in Time and Attendance Systems on April 26, 2011
Before going on to the aspects and attributes of time tracking software and its uses, we first need to have an understanding of what basically a time tracking software is. Time tracking software is basically software that helps you to track time of any work that you do. May it be studying; cooking or running time tracking software helps you to track any time that you want. Time tracking software is by far available in the market place and can also be downloaded from the internet free of cost. There are also certain cell phones which have time tracking software for example the apple I-phone.
There are a lot of benefits of tracking down your time in both of the aspects, as a manager as well as an employee. If you talk about the advantages of time tracking as an employee, first advantage is that manager would be happy with you being punctual which can result in various promotions and incentives. Your reputation will be highly maintained and you would be preferred over the other employees in your organization, whereas if you are the manager, time tracking software makes you to track down the time your employees (usually the time that they work for you), make them work on time and hence satisfy your clienteles which are actually a major source of earnings for your company.
Time tracking software gives your company an edge in many ways. First of all by tracking your employees’ time, you get an idea of the work that your employee is doing for you per day, which saves your costs in a way that one doesn’t have to pay the full pay to them. There are many companies in which employees were found making more money through fraudulent by telling their managers about the false working timings.
Another way in which time tracking software gives edge to your company is that the employees get a hesitation and have a fear that their time is being tracked and hence they follow punctuality, and when punctuality will be followed, the tasks given to you by the clienteles will be done on time which will lead to customer satisfaction and hence more clients.
Another advantage that time tracking software gives your company is the tag of punctuality, which can give a lot of benefits to a company such as increase in recognition, durability and reliability. So, from the above points, you can see that time tracking software holds a lot of advantages for your company. Note one thing that you don’t need to spend a lot of money in buying a time tracking software at once. There are a lot of websites on the internet, which provides a free trial on different time tracking software. It is recommended to consider and use them first and then go for a time tracking software. Try out different models of time and attendance systems, implement them in your company, see the results, and purchase the one that you think suits the most in your company.
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Are there better time and attendance systems in other countries?
Posted by admin in Time and Attendance Systems on April 25, 2011
Time and attendance software basically helps an organization to supervise its employees. Time and attendance software tracks the time as well as the attendance of the employees mainly to solve the hassles of the wages that occur by the end of the month.
Time and attendance software is also used by software developers as well as project managers to estimate the time that one phase of a project would take for completion. There are a lot of soft ware’s that are available in the market which helps a manager to keep track of the employees. Project managers make use of it in order to cut their costs of the phase of a project as well as estimate the time that would be taken in order to complete a project. The purpose of doing it is that there are many employees who intentionally delay their work in order to get a relaxation.
The time and attendance software then helps the project managers to identify the exact time of a project which helps them to keep an eye on their employees. Talking about managing costs with time tracking, there are several aspects through which you save your costs. One aspect is that by implementing time and attendance software, the manual work one is changed into the automatic one which lessens half of your work load. You don’t need extra sheets, calculators and stationary items in order to do the manual tracking.
Secondly, by implementing it you save your costs in a way that you pay the right amount of money (as a pay) to your employees. Besides this, there are fewer chances of mistakes and inaccuracy in them. Precision is the main thing that this time and attendance software holds. These times tracking software usually records the time that an employee works from the very beginning to the end which helps the manager to keep track of them, in case an employee is working on more than one project. This tracking helps to avoid certain hassles that might occur while paying your employees.
As a manager, you will have a strict tracking of the employees and they will have a fear of coming late and perhaps being penalized. Besides this, the employees will put on their best effort in order to be on time and attendance accurately in their desired time, which is more likely to boost your profits. Rather than this, time and attendance software will save you cost in a way that you won’t have to pay the employees for extra work, in case if they claim that they have been working for extra hours, as there are times when an employee can dart you in order to earn more.
Another benefit of time and attendance system is that when punctuality will be followed in your company, the reputation of your company is more likely to get more positive, your clienteles will get their work on time which will increase customer satisfaction and hence more clients for your business which would lead to more profits.
Our company has three different time and attendance systems
Posted by admin in Time and Attendance Systems on April 23, 2011
Time and attendance software, as you all know helps and organization to keep track of the employee’s time and attendance. However, there are some time and attendance software which are too much and don’t need to be used extensively. There are some organizations where things are working smoothly, and using time and attendance in such organizations would be just a waste of money. Below are some of the situations in which an organization needs not to use the time and attendance software.
Time and attendance is tracked strictly through time and attendance software in an organization which is not going well where as an organization who is earning well needs not to monitor employee’s time and attendance.
Monitoring of time and attendance is observed in companies where they find that employee absenteeism is increasing with the passing days and the progress as well as the reputation is going down. Some companies also monitor employee time and attendance as a part of their policy and to maintain a good reputation of their company.
Below are some reasons and attributes where time and attendance of employees in an organization is not tracked. If the head of the organization feels that their employees are following punctuality, coming on time and are not being lazy or irresponsible (exceptions might apply) then they don’t need to use time and attendance software, as doing this might give a down grade feeling to the employees that their punctuality is not being appreciated.
Another reason for not monitoring time and attendance for an employee can be that your company allows flex time and requires an employee to complete certain hours in a day, which can be any time in the twenty four hours. You don’t also need to use time and attendance software when you allow your employee to telecommute, which basically means that employees can work from their home as well. Coming to office is not mandatory.
Some Companies also don’t need to monitor employees’ time and attendance when the company is generating positive cash flows above than their expectation. By this, the manager usually assumes that their employees are hardworking and observing punctuality and there is no absenteeism. Also, when the reputation of the company is highly recognized in the market, which is actually due to the hard working, employees that your company has (as a result of low absenteeism and punctuality) you then also don’t need to use time and attendance system. Another place where employee’s time and attendance is not monitored is in the organizations that have automated time and attendance software, which is used in tracking down time and attendance of the employees through their work.
This software usually works in a way that when an employee logs on to his or her personal computer and starts the work, this software automatically tracks down the time at which the employee starts working and sends the report to the concerned person by the end of the month.