Time and Attendance Software Central » Employee Attendance Tracking

Employee attendance tracking is a cost saving measure:

admin — Thu, 03 Nov 2011 08:30:50 +0000

The problem that most organizations face is the regularity of people working there. This directly relates to the attendance problem. Indeed, low attendance is one of the main issues that organization faces these days. This is detrimental to the morale of the organization and indeed is the main contributing factor to low performance and low productivity. The main issue was that most organization that was relying on manual attendance systems was being cheated by some of their employees. This was done by certain employees who befriended with the clerk who was responsible to enter the attendance data and then they use to exert pressure on the clerk to mark them present even when they were not on time. This resulted in decreases in the morale of the employees who were on time regularly and indeed in the total productivity and efficiency of the company. To overcome this problem, different organizations adopted different strategies and tools so that they can get back the productivity that they need.

employee attendance tracking

One of the most successful and indeed, perhaps the cheapest strategy is the usage of different softwares that essentially are automated and record the attendance without any external influence or manual influence. These softwares are integrated together and are a fusion of different softwares combined together to form an all around automated software that essentially deals with all the issues arising from time and attendance. So how does the system works? The system works in a very simple manner in fact, it is so simple, that now several reports can be generated with in minutes and that ultimately makes this system effective and efficient. The system allows the manager to actually keep a track of the attendance of the employee at any given moment from any remote location. What does that mean? Well now, if you are a manager, you can actually keep a track of your employee’s attendance from half way around the world without any problem remotely and you can also make adjustments to the task that you appointed to that person. This tracking helps the manager to prepare for the future in advance and if any employee is absent for someone reason and he or she was to complete a certain task, the manager can quite literally in moments, reassign the work to someone else by making simple clicks.

The employee attendance tracking software also assist the manager to make certain important decisions about different things that pertains to attendance. Apart from actually tracking and recording attendance, this employee attendance tracking software is also equipped with certain analysis tools that will help you extract actual meanings out of the data that is being recorded. This gives the organizations an opportunity to actually manage their time in a more efficient manner in addition to keep the costs in check as these softwares can do the job of many people and indeed even entire departments so the cost is always down. Finally, the software is very reliable and is free from all errors that humans make while the cost is also not that expensive.

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Every Second Every Minute of your Contribution is summed by Employee Attendance Tracking

admin — Thu, 27 Oct 2011 18:00:04 +0000

If you are a manager and if by chance you are working in a construction industry then you would definitely be standing in the center of problems related to attendance tracking of employees. If by Grace of God you are working in a large organization then you can hire a supervisor whose work is to do just supervise each and every worker on-site and mark their attendance but unfortunately if you are a manger of a smaller organization then all you can do is just simply rely on your employees’ honesty and verdict.

employee attendance tracking

Surely as a manger of either of a larger organization or of a smaller organization you do not want to depend on these non effective methods and must be determined to find a very exquisite solution to this problem of time and attendance of employees. You might have come up with a variety of possible solutions but you surely have rejected them because either they were very costly or were not very employee or user friendly. Hence you would be again finding yourself in the turmoil to actually find ways to solve your problem. The problem is no doubt needs your attention but when there is a will there always is way. The answer to your above mentioned problem lies in time and attendance system and employee tracking software. As the employee tracking software is a built in software of your time and attendance system so you would not need to install a separate system for it. Moreover, the time and attendance system will help you to schedule your work, record your employees’ attendance, send the recorded employees’ data for job costing and finally your payroll would only counter check the entries and sanction pays of all the employees.

If you are looking for more then install employee attendance software in your time and attendance system. Now the question arises what is the need of installing a separate employees attendance software? Well the answer lies in the fact that it would enable you to create efficiency in the organization. Now the question arises how it would create efficiency? Properly when you would be doing employee tracking through timesheet you would be entering data just once in the system to do time tracking then this raw data can be used in number of ways by the organization As this data can be used by the accounts department to count how many hours each employee has worked and in calculation of their payroll. This would save a lot of time of your payroll staffers as everything from employees time and attendance to pay rates can be stored in this software and can be used as and when required.

So all those employees who have afraid that employee attendance tracking would be an obstacle for them must think that employee attendance tracking is actually beneficial for them because now every second every minute of your precious time that you have contributed towards the success of the organization is summed and is returned to you in the form of extra benefits bonuses and facilities by your organization.

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Why companies’ should use automated software for employee attendance tracking

admin — Wed, 12 Oct 2011 19:33:33 +0000

Employee attendance tracking system

Monitoring of employees all the time and storing their records manually can be a big trouble. Many companies use conventional way of storing data with orthodox help by using physical copies that are developed by pen and registers. But they are not much effective and time saving.

Employee attendance tracking systems are equivalent to employee time and attendance systems as these include day-to-day employee management tasks which may involve:

Planning work hours
Scheduling of employees
Monitoring costs of projects
Calculation of accrued benefits

The reduction of time slips and mistakes can be achieved by using this system thus it decreases the administrative issues. Some large companies where work schedules change according to demands, these systems are being used. The use of this system has greatly reduced the major issue “Buddy Punching” being faced by employers.

Another important fact that many automated software are available in the market that record data by using cyber space and there is no need of labor work and thus useful in understanding the beneficial trends of organization’s employees about the time they spend in the office. This software can provide a company with a complete record of employee attendance from remote location anywhere in the world. Managers can be informed directly through emails about any alarming situations. Even an employee is on vacation for some reason then employee will be sure of getting 100% accurate data and 0% tampering chance as far as this system is concerned. The software can also save salary expenses as there is no manual labor involved thus chances of errors are eliminated.

These new systems may provide various methods of managing part-time employees because it can cover the non-work schedules as lunch breaks, paid and unpaid time off and overtime. These systems show a complete list of absenteeism and allow for late punches. Many systems might use auditing and reporting tools as well as provide managers with a detailed sheet of information about their employees.

The use of these systems is not needed in those companies where employees know well that the business has to run properly and for profit only therefore they work hardly. Employees know they have to complete their tasks and meet deadlines so they would take time as needed and time off when possible in the tough schedule of the company. This can have a positive effect on employees as well as on managers but in some companies they require a deep and hard effort to manage the employee attendance.

Employee attendance tracking system is used in those organizations where employee’s numbers hit 25 or 50 because the intensity of the need increases with the size of the organization. Companies possessing more than 1000 employees purchase more complex and well organized systems that can manage complicated scheduling tasks which may include advanced labor planning and work availability schedules. Employee attendance tracking system which is in fact Time and Labor Management system is specifically designed for larger companies which perform more complicated functions.

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Why The Need For Employee Attendance Tracking

admin — Sun, 17 Jul 2011 15:40:16 +0000

A large number of organizations are introducing automated employee attendance tracking. If you are also thinking to about introducing automated time and attendance tracking, you should think about how much you need it for your organization and what are the particular benefits this implementation is going to have for you. If you have a large number of employees and a big organization, it is highly likely that your organization may face difficulty in keeping track of all the employees working inside the organization as well as those working in other locations. However, for large organizations, the processes are not highly extensive and the number of employees is not very large.

In case of large companies that are multinationals, there is a pressing need for standardization of processes and for keeping track of the people and the jobs they are doing. Without this knowledge, managers will not be able to do their job of getting work done from people. Large organizations have offices located in various parts of the world. If they have a centralize system for tracking employee attendance, it will become easier for them to schedule future jobs and to track employees who are working away from the central office.

As organizations become large in size, it becomes hard for the managers to remember all employees by names and to keep tabs on them at all times. That is where the role of the attendance tracking systems comes in. With these systems, the exact timings of employees’ activities can be noted down to the last seconds. This helps organizations in so many different ways. For starters, organizations are able to calculate the exact number of worked hours for employees. In this way, fairness can be established in paying to the employees. This increases their motivation and is going to result in higher rate of employee retention.

With attendance tracking automation systems available, people can now focus completely on their actual job instead of having to keep notice of who step out of the office at a given time. As compared to the manual method of tracking time and attendance, the automated attendance tracking is much more accurate and efficient. It is also completely objective and the data is kept without any manipulation or tampering and as a result, employees appreciate their organization as being fair and recognizing their work.

When choosing Employee Attendance Tracking systems, it is important to ask the opinion of the employees about the new change. As a result of involving them and knowing about their willingness to implement the system, you can make adjustments and take actions to address any concerns that they might have regarding the new changes. In these times, Employee Attendance Tracking is of high importance and organizations need these systems. For successful implementation, it is very important to know if there are any reservations about the system. Until these reservations are dealt with and removed, there is not much chance of the new system being successful in the organization.

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Employee Attendance Tracking in Remote Locations

admin — Tue, 05 Jul 2011 10:07:24 +0000

Attendance Tracking is an important element in any organization. Different organizations have different groups of employees. Some work permanently while others work on contractual basis. In these circumstances, with different cultural and organizational dimensions and different kinds of employees that work under different policies, it is essential to use an organized system of tracking employee attendance that keeps in consideration the criteria for the different situations and employee types and tracks attendance and timings accordingly.

Organizations are now employing advanced and more technical employee attendance tracking methods and systems for the purpose of streamlining their HR processes. In addition, when employees’ attendance gets entered into the system automatically through time and attendance systems, the payroll and billing doesn’t take a long time and can be processed quickly.

In today’s business, the idea of working form home and from remote locations is becoming widely popular. The work dynamics are somewhat shifting away from the office. This presents a challenge to the time and attendance tracking of employees. However, through employee attendance tracking systems, it is now possible to keep track of the timings and attendance of not only those employees working from the office but also those who work away from the office.

Today, the business dynamic has changed and a lot of people are trusted to work efficiently from home and the managers don’t need to micromanage everything. This gives employees a lot of autonomy and encourages them convening the message that they can be trusted with the work. With this new dynamic, there is also need for a new system that can track attendance even when someone is not working sitting in the office.

In order to track employee attendance, mobile devices and systems are also available and these allow the employees in remote locations and field workers to report to their supervisors from the field. While the employees have the mobile device with them in the field, the supervisors are able to track the progress and attendance in real time.

Through the system, the time for travelling in case of field workers can also be tracked if required. From among the countless features available in employee attendance tracking systems, the ones that suit the unique job position can be used for tracking the employee attendance.

After employee attendance tracking takes place, the manager or supervisor can generate multiple reports in multiple formats. These reports have many variables and trends that they portray. These can give the manager a comprehensive view of the employees’ behaviour and performance. With this real time information, managers can take action in a timely manner to resolve issues.

With Employee Attendance Tracking, the attendance is not only recorded but invoices are also prepared according to the bill rates. Reports that are easy to read can be taken generated by managers. In addition, these reports, which are the output of the Employee Attendance Tracking, can also be exported to other programs like payroll programs or any other financial or billing software.

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Measuring Productivity through Employee Attendance Tracking

admin — Fri, 24 Jun 2011 14:51:08 +0000

Maintaining organizational efficiency in terms of people and processes has always been a major priority where organizations are concerned. This is because the main purpose of an organization is to make profit and profit and productivity are two things that are positively correlated. There are many different methods for measuring productivity. In the end, all the performance appraisal of employees and evaluation of processes come down to fulfilling the purpose of increasing productivity.

Considering that time is a scarce resource and is the equivalent of money, organizations need to make sure that their people are using time in the right manner and are not wasting time because it directly eats up the profits of the organization. Considering the high importance of productivity to organizations, they have come up with systems and tools for measuring productivity and for measuring other variables that lead towards high productivity.

With advances in technology, it has now become more and more possible to have excellent HR systems and tools that are highly effective in their measurement of the respective variables and indicators. In case of systems for tracking time and attendance, there is so much more to the system than just measuring the time and attendance and keeping a record of it. For every job and person doing that job, there are criteria fed into the system and when the system identifies any negative pattern, the manager is immediately notified.

Through automated systems for attendance tracking, managers can stay on top of the attendance and can be more active about planning additional workforce when required. In this manner, it is ensured that there is always workforce available for the completion of the scheduled tasks. Hence, the organization does not lose resources caused by unexpected absence of employees, resulting in delays in task completion.

Through the automated systems for tracking attendance, managers can keep monitoring the trends and performance. In addition, they can also keep on giving input and feedback to the employees about their present performance with respect to attendance and the desired performance.

This means that the employees actually get the chance to improve upon their performance all year round. Through this, it can be made sure that employees are given feedback regularly other than just the time when the formal performance appraisal is carried out. This kind of a thing makes sure that there is continuous improvement in the performance of the employees. When there is continuous performance, there is a strong likelihood of increased and better productivity as well.

Through automated Employee Attendance Tracking, it becomes possible for managers to act upon information that comes from the system. In this way, there is not room for the subjectivity of the manager and there is not threat of the manager missing out on some important pattern or trend. The level of trust of people in the automated Employee Attendance Tracking is greater and their perception of fairness grows, which contributes towards high morale and better performance, hence increasing productivity of the organization.

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Why employee attendance tracking is so important

admin — Wed, 18 May 2011 12:30:55 +0000

Every company needs to keep track of employee attendance to ensure orderliness and control. In order to efficiently and cost-effectively monitor and record the attendance of employees, company realizes the importance of formal procedures, policies and system requirements for proper workforce attendance monitoring. Proper implementation of attendance tracking procedures and communication of importance of attendance leads to assiduous and devoted workforce.

In order to accurately track attendance of employees, there needs to be properly formulated policies and procedures which help employees in understanding and easily adopting company work principle. There are various systems which help companies monitor employee attendance. The system not only benefits the company but also the employees. The system allows for the employees to grow and develop as the company establishes a platform which formally trains employees in becoming punctual and honest workers.

The importance of employee attendance tracking lies in the fact that the management of the company will realize how the profitability and growth of the business is directly related to monitoring and controlling of employee attendance. Proper implementation and communication of attendance policies assure reduction of irrelevant costs associated with employee absenteeism, resultantly leading to higher profits. Employee potential can also be realized through proper procedures and policies regarding attendance.

Attendance tracking is important for employees as well. The formulation efficient attendance monitoring procedures will inculcate the value of punctuality within their corporate personality. The employees will learn the value of regularity and the resultant impact on their work performance. The quality of work delivered and the level of stress undertaken by the employee will drastically change for the better. The employees will realize that punctuality, which basically means working the required hours on the required days, leads to enhanced productivity and quality of work. The fact that they will be required to be punctual will be appreciated by the employees as they will feel they are an integral part of the company and their presence is necessary for the success of the company. This would give them a feeling of importance, which would increase their motivation to work. Moreover, their level of stress will be decreased as punctual working would ensure projects and tasks do not pile up. The company will observe a decrease in the cost associated to overtime with the decrease in employee absenteeism and project delays.

Additionally, proper attendance procedures allow room for the company to save resource and further invest those resources in other profitable aspects of the business. For example, lack of tracking of employee attendance can result in inefficient use of financial resources as the employees who are slacking will also be paid as much as the other employees who are punctual.

Conclusively, proper employee attendance tracking procedures make companies and employees of those companies realize various advantages. Employee attendance tracking leads to success, growth and productivity with enhanced employee performance.

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There is resistance to employee attendance tracking in our company

admin — Thu, 12 May 2011 07:58:49 +0000

Most of the companies of today have realized the importance of monitoring employee attendance. Employees ultimately determine the productivity and profitability of a business, thus it is essential for businesses to efficiently control employee absenteeism. In order to keep an eye on employees and ensure minimum absenteeism, companies make use of employee attendance tracking software and systems.

Employee attendance tracking software facilitates the companies in properly implementing time and attendance policies and keeps an eye on employees’ activities at work. In order to make the tracking more efficient and remove the problems related to attendance of employees like buddy punching, companies make use of systems like biometric time clocks. The main reason why employees resist attendance tracking is because of lack of knowledge regarding the systems and software being used.

Firstly, employees have very different levels of understanding. After the implementation of attendance tracking in the companies a lot of employees have reluctance to use the system because they are simple not familiar with the process and do not know how to use it. Secondly, employees are not aware of the fact that employee attendance tracking also benefits them. To them it is simply a way for the management to keep an eye on their activities, which is viewed as invasion of their privacy. Moreover, some employees are offended by the fact that the management of the company feels the need to monitor their attendance when they work assiduously and do not indulge in buddy punching.

As mentioned before, the companies make use of biometric time clocks. These are equipments which facilitate in identifying the employee by scanning their fingerprints, hand structure and retina. The major cause of reluctance or resistance is because the employees worry about the use of the information obtained through these attendance tracking systems.

What the companies need to do if their employees are resistance towards the implementation of attendance monitoring procedures is firstly to educate them. The companies should provide each employee with a handbook or conduct a small seminar which perfectly covers the entire working of the attendance system. Moreover, it should be communicated to the employees that these attendance systems not only help the managers but the employees as well. It lessens their burden of work as they are not held responsible for the slacking or absenteeism of other employees, meaning they are just accountable for their own work and no one else’s.

The employees should be also informed that they are the integral part of the organization who determine company productivity and profitability, thus there is a need to monitor their not through employee attendance tracking. Furthermore, when elaborating on the use of time and attendance tracking systems, it should be made clear that the fingerprints and the scanning of the retina or the hand is solely for the purpose of identification of the employees and that their sensitive data will not be used for any other purposes. Such actions will reduce if not eliminate the resistance of employees towards employee attendance tracking.

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IMPLEMENTING EMPLOYEE ATTENDANCE TRACKING

admin — Fri, 06 May 2011 05:00:43 +0000

Starting from large corporations to small enterprises, one of the core elements of success of the business is the employees. Efficiency of the employees equals efficient performance of the company. The human resource department is fundamentally responsible for ensuring efficient working of the hired employees and thus it is necessary for the HR department to consistently keep an eye on the employees. Employee attendance tracking system acts as the eye of surveillance of the Human Resource department.

In the beginning, time sheets and calendars were used to manually record the attendance/absence of employees. Gone are those days, now there are various types of software and systems available to cater to the needs of all kinds of businesses in order to track employee attendance. Thus, this employee attendance tracking system is what is currently being extensively used by Human Resource department to manage the employees of the business. This system can be used to perform various functions of and for the HR department.

The system is generally easy to use and has proved to improve employee attendance. It assists the HR department in efficiently supervising the employees and eradicating attendance problems. The basic function of the employee attendance tracking system is to keep a track and maintain the records of attendance of employees. Furthermore, it can also be used to keep records of employee information and employee leave requests and maintain individual off-day records.

The day-to-day management tasks related to employees are automated by the system ensuring easy access to information regarding employee work schedules and working hours. The system allows for better understanding of the employee attendance and work hours through visual representation like charts and tables. Timesheets can be automatically created and various other reporting tools which come in handy while managing employees are provided by such system.

Coming to how the system actually works to provide the HR department with such facilities, firstly the data of the employees’ hours worked are gathered. There are various methods adopted which enable the system to gather this data. One is the use of proximity cards which are placed next to time clock reader and then there are magnetic stripe cards. Most commonly the employees are required to have their individual ID cards or use their assigned computers to input the in and out time.

Employee attendance tracking system, in every sense, is like time and attendance system. The only difference is the various employee management specific features provided by the employee attendance tracking software.

There are few concerns associated with the implementation of the system like buddy punching. Employee attendance tracking system can be made more efficient by the use of biometrics. Keeping in view the easy adoptability and implementation along with the accompanying advantages of the employee attendance tracking system, big corporations and small enterprises, especially the ones which hire part-time employees, are readily making use of this cost-efficient system.