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Best way to keep Time and Attendance


For companies, it is very important to keep correct record of time and attendance. This is important for many reasons. The very top reason is for the calculation of salary of employees. Other than this, regular, timely andTime and Attendance reliable record of employee time and attendance gives an insight into the employee performance in your organization. In the past, there have been many ways in which time and attendance have been measured and kept record of. Largely, many manual methods were used for keeping time and attendance.

There were a few drawbacks to these methods of keeping time and attendance. The most prominent one was that these records were not completely reliable because they were manual and could easily be manipulated and exploited. In addition, there was subjectivity involved in the records. The administrative cost was also high. There was also high likelihood of mistakes and errors being made to the records.

This gave rise to the need for automation in keeping time and attendance. Improvements started being made to the time and attendance recording. Companies started using time clocks for keeping time records. Employees were given punch cards. These cards used RFID and barcode technology. These cards are still in use in many organizations. With these cards, accurate record of employees’ checking in and out time can be recorded when the card is swapped.

While this method of keeping time and attendance records was good relative to the previous totally manual system, this was not the optimal level of accuracy. This was because of many reasons. The first and foremost of these reasons was that anyone could swap someone else’s card and the system was not able to know whether the person who swapped the card was the owner of the card. This system did nothing to stop buddy punching. People brought colleagues’ punch cards and swapped them in the system even if the owner of the card was very well absent.

In these circumstances, there was great need for a system that could not be fooled and which was the best of the best. There are many companies that are using such systems. These systems are based on biometric technology and identify people through fingerprint, irises and voice to record their time and attendance.

Biometrics allow for recording Time and Attendance in a way that is based on state of the art technology. The biometric technology devices are connected to computer systems. There is a high level of integration between these systems and the computer software. As a result, everything from data collection of Time and Attendance to the management of this data, everything is perfectly accurate and completely objective without anyone’s personal judgment tainting the records. The best way to keep time and attendance record is to keep them completely up to date and current. This will also ensure accuracy and fairness in appraisal of performance. Most of the organizations have yet to go a long way towards optimization of time and attendance recording.

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This entry was posted on July 16, 2011, 8:13 am and is filed under Time and Attendance. You can follow any responses to this entry through RSS 2.0. Both comments and pings are currently closed.

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